Comprehensive Management System for Track My Car GPS Tracking Service

Track My Car offers cutting-edge vehicle tracking solutions that integrate advanced GPS technology with adaptable mapping and reporting software. Through the installation of GPS-enabled Vehicle Tracking Devices on each vehicle, the company ensures precise data collection and transmission, enabling real-time insights accessible via a web-hosted application.

Case Study : Comprehensive Management System for Track My Car

System Overview :

• SystemName : Track My Car
• Industry : Vehicle Tracking Solutions
• Challenge : The need for an integrated system to manage various aspects including supply management, cost management, vehicle management, employee salary management, commission management, user management, and more.
• Solution : Development of a multifaceted system addressing all specified requirements.

Objective :

To design and implement a comprehensive management system tailored for Track My Car that centralizes various operational facets, ensuring streamlined processes, enhanced efficiency, and improved management capabilities.

Proposed Solution :

1. Customer Portal and Company Interface:
• Allow customers to log in and access GPS installation details, historical data, and subscription-based payment management.
2. Dashboard :
• Provide a real-time dashboard for the company to monitor daily and monthly sales metrics, offering insights for informed decision-making.
3. Installations Management :
• Store comprehensive installation data including customer names, vehicle numbers, registration periods, fees, expiry dates, and active statuses.
• Facilitate the addition and management of customer and company details, along with vehicle information.
4. Stock Management :
• Track and manage device inventory with details like IMEI numbers, purchase dates, models, categories, supplier information, costs, and prices.
• Monitor SIM card inventory, including numbers, agent names, annual and monthly fees, associated vehicle numbers, and stock statuses.
5. Customer Information Management :
• Maintain a database of customer details such as names, emails, NIC/passport numbers, locations, addresses, contact numbers, and active statuses.
6. Employee Data Management :
• Store and manage employee profiles encompassing names, designations, emails, NIC/passport details, contact numbers, basic salaries, allowances, and active statuses.
7. Employee Salary Management :
• Record and track detailed salary information for employees, including basic salaries, allowances, EPF contributions, commissions, and gross salary calculations.
8. Supplier and Purchase Order Management :
• Maintain a comprehensive list of suppliers and track details of purchased orders, specifying supplier names, model quantities, total quantities, and monetary amounts.
9. Goods Receipt Note (GRN) Tracking :
• Record and monitor GRN details, capturing information like dates, supplier names, GRN numbers, invoice numbers, quantities, total amounts, costs, customs duties, paid amounts, and payment statuses.
10. User Management Settings :
• Administer user management settings to control access and permissions, capturing user names, EMP numbers, emails, roles, and active statuses.
• Generate profiles for new employees, incorporating essential details like name, designation, contact information, and employment-related information.
• Facilitate the creation of new customer accounts with pertinent information such as name, contact details, and location.
11. Expense and Financial Transaction Management:
• Handle and track various financial transactions, including expenses, income, transfers, and maintain an updated cash book.

Results :

The implementation of the integrated management system for Track My Car revolutionized their operational efficiency. Key outcomes include:

• Operational Efficiency : The integrated system streamlined supply chain processes, optimizing stock management and ensuring timely installations.
• Enhanced Customer Interaction : The customer portal facilitated real-time GPS tracking information, leading to increased customer satisfaction and engagement.
• Improved Employee Oversight : Comprehensive employee management and salary tracking tools resulted in enhanced HR efficiency and transparency.
• Financial Tracking : The system provided a robust financial tracking mechanism, ensuring accurate monitoring of expenses, income, and overall financial health.
• Comprehensive Reporting : The system generated detailed reports on expenses, income, transfers, and other financial transactions, aiding in comprehensive financial analysis.
• Supply Chain Optimization : Efficient supplier and GRN management led to a streamlined procurement process, minimizing delays and optimizing inventory control.
• User-Friendly Interface : The intuitive interface of the system simplified user interactions, ensuring ease of use for employees across various roles.
• Increased Accountability : Clear tracking of vehicle installations, stock movements, and financial transactions enhanced accountability across the organization.